You can develop your business in various ways. One of them is by engaging in foreign trade or export-import activities. To run it smoothly, you need to understand the types of export-import documents that you need to manage.
In the process, you will encounter many types of documents when carrying out export-import activities. In practice, you must understand the process of handling each document without missing any. This way, you can run export-import activities smoothly.
List of Export-Import Document Types
In international trade processes, you need to understand the importance of various export-import documents and how to process them. Additionally, you should know that there are many types of documents. Here are some of them:
1. Invoice
First, you need to have an invoice. Its function is as a billing document or proof of transaction.
2. Packing List
Next, there is a packing list document. This document facilitates the inspection process of the goods inside the container. It functions like a delivery order. It contains several important pieces of information such as:
- Item name;
- Document number and date;
- Quantity of goods in packaging units;
- Net weight and gross weight.
3. Bill of Lading
There is also the Bill of Lading (B/L) document. Its function is as proof of goods shipment. You can obtain it from the shipping company once the goods have been dispatched.
4. Insurance Policy
You also need to arrange an insurance policy. Its purpose is as proof of coverage by the insurance company. This ensures the recipient gets a guarantee for the safety of the goods during shipping.
5. Export Declaration (PEB)
You also need to process the Export Declaration (PEB). This document is submitted to the customs office. The process must be done no earlier than 7 days before the export shipment and before the goods enter the customs area.
You can process the PEB by including the Company Registration Number (NIPER) along with supporting documents such as the invoice, proof of Non-Tax State Revenue (PNBP), proof of customs payment, packing list, and other documents according to regulations. Don’t forget to settle the export tax.
6. Shipping Instruction
This document serves as instructions regarding the shipping process by the shipping company. It contains guidelines on important aspects to be considered during shipping.
7. Certificate of Origin (COO)
The next export-import document is the Certificate of Origin (COO). Its function is to inform the country of origin of the goods. If you are exporting, you can process it at the local Industry and Trade Office (Disperindag).
8. Certificate of Analysis (COA)
COA is a document related to product analysis results. The information can be adjusted to the regulatory standards of the destination country. In practice, the COA is usually processed for agricultural products or chemicals.
9. Phytosanitary Certificate
If you are shipping agricultural or livestock products, you need to arrange a Phytosanitary Certificate. Its function is to guarantee the products are free from bacteria, fungi, and germs.
10. Fumigation Certificate
Next is the Fumigation Certificate. You can obtain it from a fumigation company, and it serves as proof that the products have undergone fumigation to ensure they are free from termites and pests during shipping.
11. Veterinary Certificate
There is also a Veterinary Certificate. Its function is to guarantee the safety of food products derived from animals.
Those are the types of export-import documents you need to know. You need to understand how to process them when looking to expand your business to Indonesia. To help ensure a smooth business expansion process, you can entrust it to PT Elmar Konsultan Bisnis Indonesia.
With comprehensive knowledge of business regulations in Indonesia, Elmar is ready to assist with managing your business legality. This way, you can run your business more smoothly and confidently.